MEETINGS 2: THE ROLE OF THE CHAIRPERSON BUSINESS VOCABULARY IN USE

 

BUSINESS VOCABULARY IN USE 55. MEETINGS 2: THE ROLE OF THE CHAIRPERSON

 

A Before the meeting Hollary Rhodes is a management consultant who specializes in meeting skills: ‘A good chairperson has to be a good organizer. What they do before the meeting is as important as the meeting itself. They should make sure the agenda (the list of things to be discussed) is completely by asking those involved what should be on it and then circulating 9distributing) it to everyone concerned. They should check the venue, making sure the room will be free, without interruptions, until the end of the meeting.’ B During the meeting The  chairperson should be a good timekeeper. They should start the meeting on time, without waiting for latecomers. They should appoint a minute-taker to take the minutes, making sure that opinions and action points (where participants agree to do something) are noted. C Follow-up After some meetings, it’s necessary for the minutes to be circulated, especially if there are action points that particular people are responsible for. EXERCISES 55.1 Replace the underlined phrase in this article with the correct expressions from A and B opposite. I don’t know how to chair a meeting! I’ve been asked to chair a meeting the Christmas office party, but I’m incredibly nervous as I’ve never chaired one before. Is there a secret for success? You may never have chaired a meeting but you’ve probably been to lots you’ll have seen it done well and badly. Think about the things that please and annoy you and build on them. (1) Make sure everyone has the agenda well in advance, and check that you know enough about the participants and issues to be discussed. Arrange for the (2) room to be cool rather warm; people will be less likely to go to sleep. 55.2 Look at A, B and C opposite. Match the verbs (1-7) with the nouns (a-g) that they go with.

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