9. Formal words CHECK YOUR ENGLISH VOCABULARY FOR BUSINESS AND ADMINISTRATION

CHECK YOUR ENGLISH VOCABULARY FOR BUSINESS AND ADMINISTRATION

9. Formal words

In a business / office environment, we often use 'formal' words, especially in our written English (letters, reports, contracts, etc). For example, instead of 'asked for advice', we might use 'consulted'. We asked our accountant for advice about our tax. becomes: We consulted our accountant about our tax. These 'formal' words are often verbs. Exercise 1: Change the 'neutral' verbs and expressions in bold in sentences 1 – 15 to more 'formal' words using the verbs / expressions in the box. Each sentence requires only one word or expression. In most cases, you will need to change the form of the verb. address adjourn adjust administer admonish analyse annul appeal to appoint assess at assign audit avert await award 1 We need to examine in detail the market potential of these new products. The value of the business was calculated to be £5 million. The management increased their offer in the hope of stopping the strike happening. It will be the HR manager's job to organise the induction programme. He was given the job of checking the sales figures. 2 3 4 5 6 The contract was cancelled by the court. Our accountants have been asked to examine the accounts for the last quarter. When he was dismissed, he asked his union for support. The chairman spoke to the sales team. At the meeting it was decided to give middle management a salary increase. 7 8 9 10 11 Following a breach of safety procedures, the workers were told off by their manager. We are waiting for the decision of the planning department. Prices will be changed according to the current rate of inflation. The chairman stopped the meeting until 3 o'clock. We have chosen a new distribution manager. 12 13 14 15 Exercise 2: Instructions as above. advise amalgamate assist assure attempt attend dismiss elect engage license present sequester settle tender waive 1 The chairman has asked all managers to come to the meeting. We have been told that the shipment will arrive next week. Can you help me with these income tax returns? The different unions have joined together to make one main union. We will try to deliver within the next few days. 2 3 4 5 6 They have promised us that the delivery will be made on time. The union has had its funds taken away by order of the courts. The insurance company refused to pay his claim for storm damage. After a lot of thought, he decided to hand in his resignation. The court refused to accept his claim for compensation. 7 8 9 10 11 If we increase production, we will need to take on more staff. He has given up his right to early retirement. The HR director will talk about the new staff structure to the Board. He chose to take early retirement. The company has been given formal permission to sell spare parts. 12 13 14 15 Exercise 3: In this exercise, the words you need to replace those in bold are in brackets at the end of each sentence. Although they are in their correct form (e.g., the tense is correct), the letters are in the wrong order. Rearrange these letters to make words, and write them in the appropriate space in the grid below. If you do this correctly, you will reveal a word in the shaded vertical strip that can be used to replace the word in bold in number 13. To help you, some of the letters are in their correct space in the grid. 1 The management agreed to measures to keep experienced staff in the company. (ntreia) Candidates are asked to state clearly which of the posts they are applying for. (fesiypc) We closed the design department and moved the workforce to another department. (edeepldory) We asked our accountant for advice about our tax. (tecsldonu) The union has agreed not to call a strike without further negotiation. (duanrtnkee) 2 3 4 5 6 The union demanded that the sacked workers should be allowed to return to the jobs from which they were dismissed. (stindatere) 7 We are trying to find out about the background of the new supplier. (unnirigiq) (note that before 'the background', you must also add 'into') 8 The management agreed to the union's proposals. (tenscoden) The management were formally told of the union's decision. (fotneiid) The sales people were told about the new product in detail. (ierdfeb) 9 10 11 The chairman gave a general description of the company's plans for the coming year. (lioedtnu) Her job has been increased in importance to senior manager level. (egupdrad) The company is sharing production costs according to projected revenue. 12 13

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